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Position Title: Financial Operations Coordinator

Overview:
From its inception, Olin College has sought a team of faculty, administrators and support staff who understand its mission and can help to develop this innovative college in Needham, MA.  As with many growing organizations, it is imperative to hire individuals who not only carry out their own immediate responsibilities, but who also can contribute to other offices, functions and activities outside the normal scope of a job description.  In other words, we are looking for "team players" who understand and support the mission of the college. 

Therefore, we will seek employees:  who can handle a number of tasks simultaneously; who are hardworking, flexible and adaptable; who can see the big picture and reprioritize their work accordingly; who can work unsupervised and take initiative; who will look for ways to assist other staff when appropriate; who see themselves as an important member of a spirited and dedicated team; and who conduct themselves professionally. 

 

Primary Duties and Responsibilities:

  • Review payment requests for vendor payables and expense reimbursements in accordance with College policies, including verifying proper signature, support, totals and due dates
  • Data entry into the ledger for Accounts Payable vendor invoices and expense reimbursements
  • Data entry into the ledger for receipts including student payments, gifts, grants and other receipts 
  • Update the system for new vendors and changes to addresses
  • Loading, refunding, or writing off funds to individual and department Olin Cards
  • File and maintain books and records to ensure efficient document retrieval
  • Reconcile petty cash monthly
  • Notify vendors when ACH payments have been made
  • Compile data for the quarterly President’s report for review by the Senior Accountant

Other Duties:

  • Assist with vendor master maintenance
  • Sort and distribute Financial Affairs mail
  • Process gift checks received
  • Assist with review of monthly purchasing card reports as needed
  • Provide backup support within the team as needed
  • Assist with the annual fiscal year audit
  • Other duties as assigned

Minimum Requirements:

  • High School Diploma or equivalent accepted with an Associates Degree in accounting, business administration, or related field preferred
  • Demonstrated understanding of clerical accounting principles
  • Knowledge of Microsoft Office Outlook, Excel and Word
  • Demonstrated ability to learn and use new or unfamiliar systems
  • Strong attention to detail
  • Evidence of an ability to prioritize and organize tasks
  • Excellent interpersonal skills with an ability to interact in a positive, professional and courteous manner with individuals at all levels

 

Olin College is an Equal Opportunity Employer

 

Interested Candidates

Please send resume and cover letter to jobs@olin.edu

Non-discrimination/Affirmative Action Statement

In accordance with its own values and with federal and state regulations, Franklin W. Olin College of Engineering does not discriminate in admission, programs, services or employment—including the recruitment, hiring, training and promotion of persons in all job classifications—on the basis of race, color, religion, gender, national origin, sexual orientation, age, physical or mental disability, or veteran status.