Position Title: OSSTP Lab Coordinator
Normal Work Hours: Part-time 10-15 hours per week (Mon. - Fri.) through December, 2022
Department: Academic Affairs
Immediate Supervisor: Director of Academic Affairs and Sponsored Programs
Olin College of Engineering seeks employees who are passionate about working collaboratively within and outside of the Olin community to support the College’s mission and vision for the future.
At Olin, we are educating the next generation of engineering innovators and shifting the definition of engineering. Not only do our students ask, “Who are we designing this for, and what are their values?” They also ask questions about the impact of their work on society.
As Olin evolves under the leadership of our new president, Dr. Gilda Barabino, we seek to become a more diverse and aware community, a place where everyone is a learner and where everyone is an educator. Olin will become a place where experimentation—including making and learning from mistakes—will be embraced across the institution, not just in the classroom. Collaboration is key to Olin’s curriculum and culture, and we will work intentionally to reinforce the values and culture to which we aspire. We are a community that thrives on being together; we value trust. The College supports teams to collaboratively decide how they can best do their work, display a commitment to the community, all while providing individuals with overall work-life-flexibility.
The Olin Satellite Spectrum Technology and Policy (OSSTP) Group was founded in 2020 and focuses on exploring real-world, project-based learning in the field of satellite communications. The group is working on a number of projects ranging from satellite design to communications interference analysis and FCC data analysis. The lab is led by Assistant Professor of Engineering, Whitney Lohmeyer.
The OSSTP lab coordinator plays an important role in supporting the lab by taking the lead on administrative tasks and general management of lab activities. The coordinator will also serve as part of the Academic Affairs Administrative Assistant team, as those team members will provide back-up to the coordinator, and report to the team supervisor, the Director of Academic Affairs and Sponsored Programs. The lab coordinator role is grant-funded through December 31, 2022.
Primary Responsibilities and Duties:
- Provide general administrative support to the OSSTP lab.
- Purchase materials and equipment for OSSTP-related courses, projects, research and event activities.
- Communicate with vendors, initiate purchase orders or place orders online, via email, or by telephone.
- Identify new vendors and establish new accounts. As appropriate, negotiate prices that are favorable to the College.
- Make payments with the College’s procurement card or prepare payment requests for processing through Financial Affairs.
- Track OSSTP student employment for paid lab positions and approve timesheets through the ADP system.
- Assist with travel requests, as needed, for the lab.
- Prepare travel reports, payment requests, other written reports and letters and expense transfers on behalf of the lab director and post-doctoral fellow (to be hired).
- On a weekly basis reconcile charges to your procurement card on the College’s online transaction system.
- Act as a contact for Financial Affairs to field questions and resolve issues related to OSSTP transactions.
- Act as the administrative coordinator for OSSTP events, such as volunteer programs at the Boston Marathon and Head of the Charles.
- In support of OSSTP events, organize and attend event planning sessions, coordinate logistical arrangements, prepare associated schedules and printed materials, and make catering arrangements as needed. Coordinate with Facilities and Informational Technology (IT) staff for all events and programs.
- Assist with special projects and perform other duties as assigned.
Qualifications and Skills
- Excellent interpersonal skills, including advanced verbal and written communication skills, ability to earn the trust and confidence of all constituencies.
- Ability to handle multiple tasks and projects simultaneously, effectively, and efficiently.
- Skills in organizing resources, establishing priorities, and serving as a collaborative member of a four-person administrative support team.
- Willingness to take initiative and problem solve when faced with challenges that naturally arise in a dynamic work environment.
- Proficiency in online research, Microsoft Office suite of tools, Google suite, and Zoom. Willingness and interest to learn new systems used by the College.
- Excellent attention to detail.
- HS Diploma or Associate’s degree (or higher).
This position requires skills typically acquired through receiving a HS Diploma or Associate’s degree (or higher) and a minimum of 5 years of office experience; however, other combinations of education and skills will be considered.
* Olin’s hiring salary will typically start in the entry point to mid-point of the range. The starting salary will vary based on the candidate’s relevant experience, skills and education.
Olin College is an Equal Opportunity Employer. Please copy and paste the following URL to complete this Interest in Position Form: Position Interest Form
- A current CV or resume.
- An Olin-specific cover letter. Tell us why you are excited to join Olin and how your experience might contribute to Olin’s community.
Non-discrimination/Affirmative Action Statement
In accordance with its own values and with federal and state regulations, Franklin W. Olin College of Engineering does not discriminate in admission, programs, services or employment—including the recruitment, hiring, training and promotion of persons in all job classifications—on the basis of race, color, religion, gender, national origin, sexual orientation, age, physical or mental disability, or veteran status.