Position Title: Assistant Registrar

Normal Work Hours: 35 hours per week (Mon. - Fri.)
Department: Academic Affairs                                                              
Immediate Supervisor: Associate Dean for Academic Programs, and Registrar


Olin College of Engineering seeks employees who are passionate about working collaboratively within and outside of the Olin community to support the College’s mission and vision for the future.

At Olin, we are educating the next generation of engineering innovators and shifting the definition of engineering. Not only do our students ask, “Who are we designing this for, and what are their values?” They also ask questions about the impact of their work on society.

As Olin evolves under the leadership of our new president, Dr. Gilda Barabino, we seek to become a more diverse and aware community, a place where everyone is a learner and where everyone is an educator. Olin will become a place where experimentation—including making and learning from mistakes—will be embraced across the institution, not just in the classroom. Collaboration is key to Olin’s curriculum and culture, and we will work intentionally to reinforce the values and culture to which we aspire. We are a community that thrives on being together; we value trust. The College supports teams to collaboratively decide how they can best do their work, display a commitment to the community, all while providing individuals with overall work-life-flexibility.

Position Summary:

The Assistant Registrar is the front line of customer service for the Registrar’s Office with curriculum emphasis on major declarations and degree audits, standard and non-standard semester offerings, and the transcript components of Olin’s Learning Continuum. In addition to working with the Associate Registrar on daily, semester, and annual registration operations for the College, the Assistant Registrar will have additional responsibility for the creation, processing and maintenance of non standard academic activities, such as independent study, research, cross registration and course substitutions/transfer credit and the Passionate Pursuits and Co-Curricular programs, on a semester basis. As the lead team member of the front-line operation for the Registrar’s Office, the Assistant Registrar will assist in areas as needed with visitors and special events. 

Working both independently and as a team member in a small office, this position is responsible for a broad range of skilled administrative tasks, as well as executing select academic projects related to the work in the Registrar’s Office. The successful candidate will be extremely organized, possess strong oral and written communication skills, be computer proficient, open to learning new tools, a self-starter, demonstrate good judgment and able to prioritize multiple tasks.

General Duties and Responsibilities:

  • Provide customer service to the Olin Community and external queries.
  • Creation, processing, and maintenance of standard, and non-standard, academic activities (independent study, research, cross-registration, passionate pursuits and co-curriculars).
  • Respond to student requests related to enrollment verifications, transcripts, registration, course substitutions/transfer credit, cross-registration, on-line registration and grading.
  • Manage the Course Substitution and Transfer Board’s requests.
  • Process transfer credit approvals.
  • Manage and process cross-registration requests as the home school and as the host school.
  • Provide administrative support for the co-curricular program from the call for activities through the posting of transcript recognition.
  • Work with faculty leadership and the Associate Dean for Academic Programs, Registrar on major declarations, student degree audits and graduation audits.
  • Manage the Engineering Certificate programs with registration preference, academic audits and overall support for the programs, including the issuance of certificates as appropriate.
  • Certify enrollment for students receiving Veteran’s Benefits in collaboration with Student Accounts.
  • Assemble and submit required documentation for the Department of Veterans Affairs annually.
  • Creation of semester registration materials alongside the Associate Registrar.
  • Maintenance of the web pages within the Registrar domain.
  • In conjunction with the Registrar, annual maintenance of College Catalog using vendor software.
  • Act as the student petition liaison for the Committee on Student Academic Performance.
  • Triage external and internal queries.
  • Manage student academic files.
  • Assist with Commencement, as needed.
  • Other duties as assigned.

Qualifications and Skills

  • Excellent customer service and interpersonal skills, including strong verbal and written communication skills
  • Analytical and problem-solving skills
  • Team-oriented, reliable, flexible, and professional
  • Ability to handle multiple tasks and projects simultaneously, effectively, and efficiently.
  • Skill in organizing resources and establishing priorities.
  • Knowledge of Microsoft Office products, as well as student information systems and tools.
  • This position requires skills typically acquired through receiving a bachelor’s degree and having 1-3 years of experience, preferably in an academic or higher education environment, and knowledge of student information systems; however, other combinations of education and experience will be considered.

* Olin’s hiring salary will typically start in the entry point to mid-point of the range. The starting salary will vary based on the candidate’s relevant experience, skills and education.

To Apply

Olin College is an Equal Opportunity Employer.  Please complete this Interest in Position Form  

  • A current CV or resume.
  • An Olin-specific cover letter. Tell us why you are excited to join Olin and how your experience might contribute to Olin’s community.

Non-discrimination/Affirmative Action Statement

In accordance with its own values and with federal and state regulations, Franklin W. Olin College of Engineering does not discriminate in admission, programs, services or employment—including the recruitment, hiring, training and promotion of persons in all job classifications—on the basis of race, color, religion, gender, national origin, sexual orientation, age, physical or mental disability, or veteran status.